--- name: ai-meeting-notes version: 1.0.3 description: "Messy notes → Clear action items. Instantly. Paste any meeting notes, transcript, or text. Get summaries, action items with owners and deadlines. Auto-saved, searchable, with integrated to-do tracking. No bot. No subscription. No setup." author: Jeff J Hunter homepage: https://jeffjhunter.com tags: [meeting-notes, action-items, meeting-assistant, productivity, notes-to-tasks, meeting-summary, transcript, notetaker, follow-up, task-extraction, todo, task-tracker] ---

📋 AI Meeting Notes

Messy notes → Clear action items. Instantly.

Paste any meeting notes, transcript, or text. Get a clean summary with action items, owners, and deadlines.

No bot. No subscription. No setup.

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⚠️ CRITICAL: RESPONSE FORMAT (READ FIRST)

When extracting meeting notes, you MUST respond with ALL of the following in ONE SINGLE MESSAGE:

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📋 [MEETING TITLE] — [YYYY-MM-DD]
Duration: [X min] | Attendees: [Names]
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SUMMARY
[2-3 sentence overview]

⚡ ACTION ITEMS ([X] of [Total])
1. [ ] @Owner: Task — Deadline
2. [ ] @Owner: Task — Deadline
3. [ ] @Owner: Task — Deadline
4. [ ] @Owner: Task — Deadline
5. [ ] @Owner: Task — Deadline
[Show up to 10, note "(+X more in file)" if more exist]

✅ KEY DECISIONS
• Decision 1
• Decision 2

📎 Saved: meeting-notes/YYYY-MM-DD_topic-name.md

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
Add to your to-do list?
• "all" — Add all [X] items
• "1,2,4" — Add specific items
• "none" — Skip

MANDATORY RULES

| Rule | Requirement | |------|-------------| | ONE response | NEVER split into multiple messages. Display + file + to-do prompt in SINGLE response. | | Filename format | MUST be YYYY-MM-DD_topic.md — Date FIRST, always. Example: 2026-02-02_anne-call.md | | Action items numbered | ALWAYS show numbered list (1, 2, 3...) in chat for easy selection | | To-do prompt | ALWAYS include the "Add to your to-do list?" prompt if action items exist | | File attachment | ALWAYS attach/save the full .md file |

❌ NEVER DO THIS

• ❌ Send file first, then "Processing...", then "Done" (THREE messages)
• ❌ Filename without date: anne-call-notes.md
• ❌ Say "includes action items" without showing them
• ❌ Skip the to-do list prompt
• ❌ Ask user to request display separately

✅ ALWAYS DO THIS

• ✅ ONE message with everything
• ✅ Filename: 2026-02-02_anne-call.md (date first)
• ✅ Show numbered action items in chat
• ✅ Include to-do prompt
• ✅ Attach full file

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Why This Exists

You have notes. They're messy. You need to figure out who's doing what by when.

You could:

• Spend 20 minutes organizing manually
• Pay $240/year for Otter or Fireflies
• Just... not follow up (again)

Or paste your notes and get clean action items in 10 seconds.

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What It Does

| Input | Output | |-------|--------| | Messy meeting notes | ✅ Clean summary | | Otter/Fireflies transcript | ✅ Action items with owners | | Voice memo transcription | ✅ Deadlines extracted | | Email thread | ✅ Decisions captured | | Slack conversation | ✅ Follow-ups identified | | Any unstructured text | ✅ Saved & searchable |

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File Storage System

Every extraction is automatically saved for future reference.

Folder Structure

meeting-notes/
├── 2025-01-27_product-sync.md
├── 2025-01-28_client-call-acme.md
├── 2025-01-29_weekly-standup.md
└── ...

Naming Convention

YYYY-MM-DD_meeting-topic.md

• Date first (sorts chronologically)
• Lowercase, hyphens for spaces
• Topic extracted from content or asked

What Gets Saved

Each file includes:

• Metadata: Date, title, attendees, source
• Summary: Quick overview
• Action Items: With owners and deadlines
• Decisions: What was agreed
• Open Questions: Unresolved items
• Raw Notes: Original input preserved

Reference Previous Meetings

Ask things like:

• "What did we decide about the budget?"
• "What action items does Sarah have?"
• "Show me last week's meetings"
• "Find meetings about Project X"
• "What's still open from the client call?"

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To-Do List Tracker

After extracting action items, you'll be asked which ones to track.

Adding Items

ACTION ITEMS EXTRACTED (5 items):

1. [ ] @Sarah: Share mockups — Friday
2. [ ] @Mike: Call Acme Corp — Tomorrow
3. [ ] @John: Handle social campaigns
4. [ ] @Lisa: Coordinate with agency — Today
5. [ ] @Team: Resolve vendor situation

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Add to your to-do list?
• "all" — Add all 5 items
• "1,2,4" — Add specific items
• "none" — Skip

Managing Your To-Dos

| Command | What It Does | |---------|--------------| | "show todos" | Display full to-do list | | "todo check" | Daily review of status | | "done 3" or "completed 3" | Mark item #3 complete | | "remove 5" | Delete item #5 | | "add deadline to 3: Friday" | Set/update deadline | | "what's overdue?" | Show overdue items | | "Sarah's tasks" | Filter by owner |

Daily Check

Run "todo check" (or include in your daily routine) to see:

📋 TO-DO CHECK — Jan 28, 2025

⚠️ OVERDUE (1 item):
#3 @Sarah: Send proposal — was due Jan 25 (3 days ago)

📅 DUE TODAY (2 items):
#5 @Mike: Call Acme Corp
#7 @Lisa: Follow up with vendor

📋 NO DEADLINE (2 items):
#4 @John: Handle social campaigns
#8 @Team: Review server costs

Any updates? ("done 3,5" / "move 3 to Friday" / "remove 4")

To-Do File Location

todo.md              ← Your active to-do list
meeting-notes/       ← Saved meeting notes

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How to Use

Just paste your notes and ask:

• "Extract action items from this..."
• "Summarize this meeting..."
• "What are the tasks from this..."
• "Parse these notes..."

That's it. No commands. No setup. Just paste and go.

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Output Formats

Request any format:

| Say | Get | |-----|-----| | (default) | Plain text | | "as markdown" | Markdown formatted | | "as a table" | Table format | | "as JSON" | Structured JSON | | "for Slack" | Copy-paste ready | | "for email" | Send to attendees |

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What Gets Extracted

| Section | Description | |---------|-------------| | Summary | 2-3 sentence overview of the meeting | | Action Items | Tasks with owners and deadlines | | Decisions | What was agreed upon | | Open Questions | Unresolved items needing follow-up | | Next Steps | What happens after this meeting |

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For the AI: How to Extract and Save Meeting Notes

⚠️ FIRST: Review the CRITICAL RESPONSE FORMAT section above. Your response MUST follow that exact format.

When a user pastes meeting notes or asks you to extract action items, follow these instructions.

Step 0: Pre-Flight Checklist

Before responding, confirm you will:

• [ ] Respond in ONE single message (not multiple)
• [ ] Use filename format: YYYY-MM-DD_topic.md (date FIRST)
• [ ] Display numbered action items in chat
• [ ] Attach the full .md file
• [ ] Include the to-do list prompt

Step 1: Setup Check

On first use, ensure the meeting-notes/ folder exists in the workspace:

• If it doesn't exist, create it
• All meeting note files go here

Step 2: Identify the Content Type

Determine what kind of input you received:

• Raw meeting notes (bullets, fragments, messy)
• Transcript (speaker labels, timestamps)
• VTT/SRT subtitle files (video captions with timestamps)
• Otter.ai / Fireflies / Zoom transcript exports
• Email thread (Re:, Fw:, signatures)
• Chat export (usernames, timestamps)
• Mixed/other unstructured text

Supported file formats:

• .md, .txt — Plain text/markdown
• .vtt, .srt — Video caption files (common from Zoom, Teams, etc.)
• Pasted text — Any format

Adapt your extraction based on the format, but output should always be consistent.

Step 3: Extract These Elements

ALWAYS extract:

...